how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

endstream endobj 435 0 obj <>/Subtype/Form/Type/XObject>>stream Were here to give you support when you need us, care about the things you care about, and fight for you when need someone in your corner. Check if your circumstance meets the grounds for EC. For your application to be approved, youll need to provide evidence of your circumstances. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream Extensions will be granted from the original or last approved deadline, not the decision date (students should therefore continue to work on their assessment if they are able to while a decision is being made). You apply for extenuation via an online form. Raise an Extenuating Circumstances claim via the Student Enquiry Centre hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb I have offers from manchester and UCL. If you have submitted an Extenuating Circumstances claim for an extension of an assessment deadline, you should continue with your work and submit on the date you have requested . We live by four promises. UCL Department of Geography, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 0500. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Extenuating Circumstances | Students Union UCL Evidence should be from the appropriate independent authority (doctor, police officer, court officer etc.) Lead your club, society and the whole Students' Union Nominate Now . You can find a guide to submitting your claim on Portico on the UCL website. If you have used up your self-certifications or have a more complicated situation, this will take more time because the panel will need to discuss your case. The specific requirements for coursework vary between different modules, and you should seek advice from course teachers and/or personal tutors. Letter or certificate froma doctor or other registered medical professional external totheUniversity. E.g. Other serious circumstances can include: serious financial or housing problems which prevented you from studying, major incidents and pregnancy and maternityrelatedissues. UCL has a legal duty to ensure that you are not treated any less favourably, and that you have fair access to your education and all of UCLs servicesandsupport. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. wide range of UCL support services are available for you, too. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). It is only where there has been additional unexpected disruption to your studies that extenuating circumstances would be considered. *'"&0M" f? If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. Students wishing to apply for Extenuating Circumstances must complete the Extenuating Circumstances form found on the GEOGRAPHY UNDERGRADUATE e-NOTICEBOARD and email it to geog.office@ucl.ac.uk with appropriate . Extenuating circumstances - University of Plymouth If your reason for considering extenuating circumstances is medical, you will need to provide medical proof of your condition. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. Etymology Please be patient. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. Volunteering Awards Ceremony 2021: Your Definitive Guide! All coursework, projects and dissertations must be submitted. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Please note that if we receive your EC request by Monday11.59 pm (UK time)of every week, your EC application will be considered at Thursday panel in the same week. hbbd```b``K@$Xa7X)"+! Unless instructions for the assignment explicitly state otherwise, blocks of prose placed in boxes, whether labelled as textboxes, figures or tables, must be included in the word count, Footnotes, but only when used to reference primary source material. This step-by-step guide will clarify how to do that. All other material not covered in the above lists will be included in the word count unless the instructions for the specific assignment state explicitly otherwise. You must provide astatement thatmust verify how you have been affected and what impact this has had upon your assessment, and the dates when these circumstances occurred andcontinuedto. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. If your evidence isnt written in English, you must provide a notarised translation. The Student Disability website has further information there. All coursework should be submitted by 12.00 noon on the stated deadline. Volunteering and UCL Academic Departments, Volunteering Service Student Led Projects Registration Form, Dissertation/research project extensions up to two weeks, Deferral without Tuition to the next normal occasion (typically the Late Summer Assessment Period) for controlled condition exams, Extension of 2 hours per 24-hour period for take-home papers (including 24-hour assessments), Deferral without Tuition to the next normal occasion (timing determined by the department) for quizzes and in-class tests, Deferral without Tuition (timing determined by the department) for practical exams, Name of the health condition orimpairment, Period of time that you have been seeing the practitioner for this condition /impairment, Length of time that the practitioner expects the condition / impairment tolast, Main symptoms of this condition which could impact on studies (e.g. You must proof-read and correct all errors. Your EC will only be validated on receipt and evaluation of your evidence. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream You may wish to start by speaking with your personal tutor. %PDF-1.6 % HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ This must be specific, it cannot just say that you were ill, or that you told your doctor you hadbeenill. UCL has a legal duty to ensure that you are not treated any less favourable, and that you have fair access to your education and all of UCL's services and support. Please be aware that deadline extensions are available, and you will not be disadvantaged in the admission process for delays caused by events beyond your control. These are referred to as extenuating circumstances. You will need to provide information on each assessment you are applying for and provide a detailed explanation of your circumstances and how they have prevented you from submitting or negatively impacted your performance during the assessment. Yes, as long as they fall within the same 14-day period. From a casual class to captaining a competitive club, live an active lifestyle with us. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. Short term illness / injury / hospitalisation:Medical certificate or letter from your doctor. Extenuating Circumstances (often referred to as ECs) are events which are, sudden, unexpected, significantly disruptive and beyond your control, You can submit an EC claim to access mitigation such as an extension or deferring an assessment to a later date, Any student considering an EC application needs to meet the. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. Extenuating Circumstances'? exams) to the next assessment period. You will usually find this in your Handbook, or ask yourDepartmentalTutor. We provide opportunities for 300 staff and have an annual turnover of more . Extenuating circumstances include death of a family member, injury/illness, military service, vocational units taken at another institution or other extenuating circumstance that can be documented. /Tx BMC H1 EwN0!s#TjU/%`Hv?;xq@s,-@=mo3Y"(U!L>|#J23e(T'[nP\RSrp)&J9p]r[Wo9: 2vDKm\^CRx_ DZ how to apply for extenuating circumstances ucl shadow stats australia] figurative language about mom; madden 20 cpu vs cpu franchise mode; bloomfield baptist church newsletter; ancel ad410 car compatibility; how to apply for extenuating circumstances ucl UCL have a Self-Certification Policy in place for the 2022/23 academic year. It is a charity with over 48,000 members. how to apply for extenuating circumstances ucl Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. /Tx BMC This would bring us to equal standing with UCL clubs and societies. 1E=E.i=k\LiSdOgJ@&9\q^DW=]U*S8YGlgw.G`I*>=jHMiAl}Rj8N%(Y'1\Hpy%3a*N&38M I: All IOE EC requests are considered by the IOE EC panel. Section 1.5: Providing Supporting Evidence, Recent Environmental Change and Biodiversity. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. how to apply for extenuating circumstances ucl. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. If you are able to obtain a letter from a doctor or other registered medical practitioner to confirm this impact, this may helpyourcase. Extenuating Circumstances and Extensions - Brown University You are expected to take proper precautions and make back-up copies of your work and allow enough time to produce your work. Illness and unexpected disruptions to your exam or assessment You will need to explain on your submission why you were required to provide support to this person, and that there was nobody else available to provide support. We are committed to providing extensions to these important partners in the application process as well should the need arise. endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream Most EC applications needto be supported by written evidence from an appropriate, independent and verifiable authority such as a doctor or registered medical practitioner. Normally, these periods must be 14 calendar days apart, although this is at the discretion of Faculty ECPanels. Ordinarily, if something prevents a student from submitting an assignment on time, they can apply for an EC to extend the deadline, up to two times during the year. "Extenuating circumstances" meaning and when to use it You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. However, this may be accepted if there has been an acute flare up of a mental health or medical condition, related to exam stress, which can be documented with evidence from a doctor or other registeredmedicalpractitioner. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. If your ECs are submitted late, your evidence should help to explain the delay. Students will not be entitled to their SoRA adjustment again on top of an EC extension. Youll still need to go through Portico as above, but we should be able to get back to you within a day or two to let you know the result. You will need to complete and submit an Extenuating Circumstances form, and if you cannot self-certify under UCLs enhanced Extenuating Circumstances procedure, you will also need to provide the relevant evidence. Take a look in your student handbook to find the extenuating circumstance procedure. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. While this may seem counterproductive when youre struggling to meet deadlines, the small effort it will take could really improve your grade. Extenuating Circumstances (often referred to as ECs) are events which aresudden, unexpected, significantly disruptive and beyond your controland which may affect your performance atsummative assessment, such as a serious illness or the death of a close relative. This is a guide to theUCL Extenuating Circumstances Procedure, and the Self-Certification Policy for the 2022/23 academic year. Extenuating circumstances are essentially a safety net there to catch you during your studies, helping you when things beyond your control go wrong. References in the text should be in the author/date (Harvard) format. You can self-certify for ECs within certain conditions. What qualifies for extenuating circumstances? . Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. You can self-certify for Extenuating Circumstances on a limited number of occasions, within the following defined criteria. , normally no more than one week after the first affected assessment. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Here are three students sharing their experiences of applying for financial support from us. University is a big, exciting place. SeeSection 2.7: Self-Certification. Title, as well as the course number, course title, and the candidates name and year of study, should appear on the front outside cover. It's National Student Money Week - the perfect time to remind you of the financial support we have available to you. Short-term Illness and Other Extenuating Circumstances, Check whether your circumstances are covered. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Please note: Students on a Learning Agreement must not submit an EC application but should discuss any extension requests with the Academic Head of Teaching and Learning (AHLT) or Personal Tutor. If you are too unwell to take an exam, you can follow the same route as above, including self-certification if that is still available (e.g., if you have not already self-certified twice), to apply for Deferred Assessment. %%EOF Further information about the support available to you can be found on our Help and Advice pages. If you cannot submit a self-certified EC claim, you will also need to provide the relevant evidence. To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). there will be no penalty for submitting late). It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. e.g. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. Photographs of medication or proof that you have booked an appointment with a GP or therapist are not normally accepted. If you have no supporting evidence, this year (partly as an acknowledgement of the continued impact of the pandemic) you may be able to self-certify for an extension twice during the academic year. There will be a designated person in your department/division who is responsible for dealing with extenuating circumstances. This will come into effect for 2024 applications (i.e. Extenuating Circumstances | IOE Student Helpdesk - UCL - University Your evidence will need to cover the full period for which you are requesting mitigation. Is the claim supported by appropriate evidence? Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. endstream endobj 431 0 obj <>/Subtype/Form/Type/XObject>>stream UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; endstream endobj 447 0 obj <>/Subtype/Form/Type/XObject>>stream and must cover the full period for which you are requesting mitigation. For all submitted coursework students should state the number of words in the text (excluding tables and figures, footnotes, the bibliography and appendices but including quotations and references in the text) in their cover sheet. In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. However, you will need to explain why you didnt submit your EC on time. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Please note that if we receive your EC request by, University College London,Gower Street,London,WC1E 6BTTel:+44(0)20 7679 2000. Compiling the relevant documents and information can help speed your application along. Photographs of LFT Covid-19 tests on their own will NOT be accepted as evidence for EC. where do you file a complaint against a hospital; failure to pay full time and attention va code; bones angela and hodgins in jail; mirabella svadobny salon dubnica nad vahom how to apply for extenuating circumstances ucl Well keep you active in a way that works for you. We would encourage you to disclose disability and mental health conditions to UCL, with the support or UCL's Student Disability Services or Student Psychological and Counselling Services, to ensure that UCL makes the required reasonable adjustments throughout your studies, and that you are supported when you need it. This is howyou make a difference during your time here, and while youre at it,addvaluable stuff to your CV, giveback to the communities youre living in and discover London in a unique way. What would you like the Union to do? EMC If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make your decision. HA endstream endobj 433 0 obj <>/ProcSet[/PDF]>>>>stream Because we need to evaluate the evidence that you submit to us for these, this route takes a little longer, but we should again be able to get back to you within 10 days. But you cannot self-certify once the exam has started; you must provide evidence. You can only defer time-limited assessments (e.g. Self-Certified claims must be submitted before the assessment deadline/ date. If you can find evidence, its a good idea to apply for conventional ECs. PDF EXTENUATING CIRCUMSTANCES (EC) CLAIM FORM - UCL Computer Science Other serious circumstances: This list of circumstances is not exhaustive, there might be other circumstances that could affect you that are not listed here. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. You will need to provide the additional evidence within four weeks of being contacted. Advertise a vacancy on our platform today. Self-certified claims for extensions, deferrals and late submission can be submittedno more than two weeks in advance of the affectedassessments. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. For either route, it makes sense to get in touch as soon as possible. endstream endobj startxref Appeals should be submitted within 10 working days of receiving your outcome. Step 3: submit your application. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Extenuating Circumstances and Extensions In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. HR Advisor | Students Union UCL HPpuVru0 All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. New deadline: Staff name: Role: Staff signature: Date: Please ensure the details of the extension are communicated to the student, the teaching department (where applicable) and to the Faculty or Departmental Extenuating Circumstances Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. Extenuating Circumstances include, but are not limited to: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream National Student Money Week: Here's how we're supporting you. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Q!GQe#8! Other universities may prefer to meet with you in person to decide how to move forward. See also Extenuating Circumstances and Reasonable Adjustments (section 10). student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Extenuating Circumstances: a guide for students Usually, you apply through your subjects department. You can find the Extenuating Circumstances form here. 'Extenuating Circumstances' are events that are . Work will not be accepted by email. In addition to these regulations, the Department of Geography specifies the following rules: The following will not be included in the word count: If you have any doubts about this, please check with the course convenor.